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Archive Builders - White Papers

These materials are used in the document management class taught by Archive Builders. They are available free for download. Please include a reference to http://www.archivebuilders.com/ if you make reference to these materials or distribute them. The papers are updated from time to time. Please access the current version, available here, when making copies.

All of the documents available at the site are designed to be printed as a single document (book) on two sided pages. The documents can also be printed individually or as single pages. Because all the course materials are also available in a single PDF file, you can do a full text search on all the materials. Also, because the materials are in PDF, you do not need Microsoft Office 2000 to view the materials; all you need is a free PDF viewer that you can download from Adobe Systems. (Please see below.)

Most of the articles are available in three formats. (The HTML formatted version of some of the articles have not been completed yet. The HTML formats are currently being updated.) Click here for a download cautionary statement on the PDF format. Click here for a download cautionary statement on the Microsoft Word format (MS Word). Click here for a download cautionary note on WinZip which is used for the compilations listed at the end. Click here for a download cautionary note on file sizes over 1 or 2 MegaBytes.

If you click on the HTML format, the article will appear on your screen as a normal web page. The PDF and Microsoft Word formats are included because they print as far fewer pages and because you can modify the Microsoft Office format versions so that they can be republished in newsletters or added to slide presentations.

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All Whitepapers are designed
to be printed two sided.





* Entire Website in One PDF File (Full Text Searchable, All Acronyms Spelled Out)
      Published free on the Internet as the
            Document Management Continuum (DMC) (562 pages)
                 ISBN 0-7562-4117-0




* DMC Summary    (The DMC Summary is included at the front of the DMC)
      Short Overall Summary of Entire Website
           Published free on the Internet as the DMC Summary (28 pages)
                 ISBN 0-7562-4119-7

                                            Large Print Edition of the DMC Summary (PDF)
                                                  for printing on Tabloid or Ledger (11 by 17 inch)
                                                       or A3 (290 by 420 mm) size paper
                                                             ISBN 0-7562-4210-0



1. One Page Summaries
           (This section is the DMC Summary and is included at the start of the DMC)



2. Overviews



3. Management



4. Cost



5. Formats

  • 5-16   Fascicular Printing, Composing and Printing One Page at a Time, Like Laser Printing
                                     22018v005 (PDF, 135 KiloBytes) (HTML, v004) (MS Word, 33 KiloBytes)

  • 5-17   Documents Scanned in Grayscale Look Like a Photograph of the Original & Viewing Terapixel Images
                 Over a Dial-up Internet Connection with Dynamic Progressive Transmission of Resolution (1-19)
                 New 7e3p
                                     22047v002 (PDF, 145 KiloBytes) (MS Word, 49 KiloBytes)

  • 5-18   Documents Scanned in Grayscale Look Like a Photograph of the Original - Detail
                 New 7e3p
                                     22048v002 (PDF, 137 KiloBytes) (MS Word, 64 KiloBytes)

  • 5-19   Viewing an 82 GigaPixel Image
                 on a Wireless Hand Held Device
                 over a Dial-Up Connection
                 with Smooth Roaming and Zooming
                 via Progressive Dynamic Transmission of Resolution (1-20)
                 New 7e4p
                                     22056v003 (PDF, 669 KiloBytes) (MS PowerPoint, 1,149 KiloBytes)

  • 5-20   600 dpi for Document Imaging and Digital Copying (1-21)
                 New 7e4p
                                     22055v002 (PDF, 195 KiloBytes) (MS Word, 61 KiloBytes)

  • 5-21   Grayscale: an Illustrated Comparison with Black & White Document Imaging - for Accuracy, Legibility,
                 Readability, Ease-of-Use, Storage Cost, and Internet Access Speed (short: 1-18)
                 New 8e1p
                                     22058v063 (PDF, 2,251 KiloBytes) (MS Word, 1,422 KiloBytes)



6. Preservation (and Backup)

  • 6-1   Permanent Digital Records, 5 PDF Formats, and Records Management Systems (2-4)
                                     22025v186 (PDF, 1,333 KiloBytes) (HTML, v184) (MS Word, 1,135 KiloBytes)

  • 6-2   Preserving Information Forever and a Call for Emulators (2-6)
                                     22010v054 (PDF, 654 KiloBytes) (HTML, v051) (MS Word, 161 KiloBytes)

  • 6-3   Disaster Plan
                 Revised 7e3p
                                     22020v005 (PDF, 185 KiloBytes) (HTML, v003) (MS Word, 43 KiloBytes)

  • 6-4   How RAID (Redundant Array of Inexpensive magnetic Disks) Works
                                     22022v009 (PDF, 175 KiloBytes) (HTML, v008) (MS Word, 72 KiloBytes)

  • 6-5   Expected Useable Lifetime of Different Electronic Document Formats
                                     22023v007 (PDF, 307 KiloBytes) (HTML, v006) (MS Word, 184 KiloBytes)

  • 6-6   Archives - Preserving Bits, Formats, Documents, and Wisdom
                                     22036v003 (PDF, 645 KiloBytes) (MS Word, 503 KiloBytes)

  • 6-7   XML for Records Managers
                 New 7e3p
                                     22033v003 (PDF, 767 KiloBytes) (MS Word, 459 KiloBytes)



7. The Internet and Communications

  • 7-1   Planning for the Continued Rapid Change of the Internet (2-5)
                                     22014v048 (PDF, 408 KiloBytes) (HTML, v044) (MS Word, 125 KiloBytes)

  • 7-2   How the Internet Works: the Internet Protocol Stack the Structure of the Internet
                                     22024v018 (PDF, 195 KiloBytes) (HTML, v017) (MS Word, 94 KiloBytes)

  • 7-3   10 Terabit Ethernet, T1, OC3, and Document Transmission Speeds: Pages per Second Over Various Types of Links (1-3)
                 New 8e1p
                                     22037v001 (PDF, 150 KiloBytes) (MS Word, 60 KiloBytes)



8. GIS (Geographic Information Systems) (Maps, Spatial Indexing)

  • 8-1   Spatial Indexing for Document Access,
                 Using a GIS (Geographic Information System) to Index Documents (1-22)
                                     22034v006 (PDF, 319 KiloBytes) (MS Word, 189 KiloBytes)

  • 8-2   GIS Indexed Engineering Drawing Repository on the Internet with Markup
                 - City of Los Angeles Case Study
                                     22031v018 (PDF, 7,721 KiloBytes) (MS Word, 6,210 KiloBytes)

  • 8-3   Use of Future Digital Data Sources in Land Use Planning Documents
                                     22008v036 (PDF, 187 KiloBytes) (HTML, v035) (MS Word, 40 KiloBytes)



9. Hardware

  • 9-1   Sony Puts Windows XP in a Handheld PDA - 2004.doc
                                     22060p.pdf (PDF, 119 KiloBytes) (MS Word, 1,208 KiloBytes)



9. Misc.

  • 9-1   Misc. Annotated Illustrations
                                     28994v032 (PDF, 1,303 KiloBytes) (MS Word, 1,046 KiloBytes)

  • 9-2   Cross Reference from Document Number to Section Number,
                 and from Section Number to Document Number,
                                     28802v005 (PDF, 112 KiloBytes) (MS Excel, 42 KiloBytes)



10. 3 Day Class: Document Imaging and Document Management (DIDM)

  • 10-1   3 Day Course in Document Imaging and Document Management (DIDM) (1-23)
                                     28995v115 (PDF, 114 KiloBytes) (MS Word, 44 KiloBytes)

  • 10-2   Table of Contents, Document Management Continuum (DMC) (Long) (1-1)
                                     22000v042 (PDF, 140 KiloBytes) (MS Word, 45 KiloBytes)

  • 10-3   Slide Set A for 3 Day Document Imaging and Document Management (DIDM)
                                     24019v002 (PDF, 1,294 KiloBytes) (MS PowerPoint, 861 KiloBytes)

  • 10-4   Slide Set B for 3 Day Document Imaging and Document Management (DIDM)
                                     24020v002 (PDF, 5,542 KiloBytes) (MS PowerPoint, 4,608 KiloBytes)

  • 10-5   Slide Set C for 3 Day Document Imaging and Document Management (DIDM)
                                     24021v001 (PDF, 4,754 KiloBytes) (MS PowerPoint, 3,312 KiloBytes)

  • 10-6   Slide Set D for 3 Day Document Imaging and Document Management (DIDM)
                                     24022v002 (PDF, 1,483 KiloBytes) (MS PowerPoint, 1,026 KiloBytes)



Notes

[1] Please note that 4-1 (22009) is a condensed version of 4-2 (22003).
[2] Please note that 4-3 (22011) is a condensed version of 4-4 (22004).
[3] Please note that 4-5 (22016) is a condensed version of 4-6 (22017).
[4] Please note that the contents of articles 5-3 (22002), 5-4 (22012) and 5-5 (22013) are similar.







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Cautionary Statements

Download cautionary statement on the PDF format.

The documents are in a PDF (Portable Document Format) file. They are compressed to about one quarter of their uncompressed Microsoft Office 2000 size. If you do not have the Adobe Acrobat software to read the PDF, it is at http://www.adobe.com/ (click on the 1 inch wide button (below) that says "Get Acrobat Reader"). Please be sure that you have someone in mind who could help you if you have a problem when you install the Acrobat software. If you can forward the PDF file over a LAN to the person you think might be able to help you, that person may prefer to print the files and send you back the documents instead of installing Acrobat on your system.

[Download Adobe Acrobat]

If you experience difficulties with downloading the materials, please check here in a few days or weeks to see if we have fixed the problem you experienced. We will post fixes as we discover problems.

All of the documents available at the site are designed to be printed as a single document (book) on two sided pages. The documents can also be printed individually or as single pages. Because all the course materials are in a single PDF file, you can do a full text search on all the materials. Also, because the materials are in PDF, you do not need Microsoft Office 2000 to view the materials; all you need is a free PDF viewer that you can download from Adobe Systems. (Please see above.)

Adobe Acrobat is not yet fully compatible with Office 2000 and Windows 98 Second Edition. Possible fixes are:

You may also have to add memory to your printer to avoid printer overruns. In many cases, restarting printing with a page two pages beyond the last successful page printed will work. You can download and print the individual document you may have had trouble printing. You can also use the print screen key to capture a difficult page from the screen. A control V will paste the print screen into Microsoft Word.

Fixes

Fix 001:

If your connection times out while printing this book from the Internet, try downloading the file and then printing it. Do not use the Internet Explorer task bar to do a copy and paste as this may result in the document format being converted to HTML. Use Adobe Acrobat to copy the file. You can also try the download to disk option. You can then open the book from the folder you downloaded the book to.

Fix 002:

If at all possible, please ask your systems people for assistance. Many people have successfully downloaded PDF files from this site. It is very likely that your problem is from a system misconfiguration, incompatible software versions, or a misunderstanding of how to copy and/or print the files. Most problems are easily solved by people who maintain PCs.

Fix 003:

See file size download cautionary note.

Software download cautionary statement (Microsoft Office format documents):

Viewing and printing all documents in Microsoft Office 2000 (Word and PowerPoint) format. All of the course materials are also available in Microsoft Office 2000 format. Microsoft Office 2000 is supposed to be backward compatible, but there are some issues.

These files are not warranted to not have computer viruses. Also, success in using Microsoft Office format files from this web site may make it more likely that you may use Microsoft Office format documents from other web sites. In all cases, it is possible that Microsoft Office format documents may include computer viruses.

For Microsoft Office documents in the WinZip compressed format, please see also the WinZip download cautionary statement. (See below)

Software download cautionary statement (WinZip format):

The files are in a compressed WinZip file. They are compressed to about one quarter of their uncompressed size. If you do not have the WinZip software, it is at http://www.WinZip.com. (click on the 1 inch square button (below) that says "WinZip Now") Please be sure that you have someone in mind who could help you if you have a problem when you install the WinZip software. If you can forward the compressed WinZip file over a LAN to the person you think might be able to help you, that person may prefer to uncompress the files and send you back the uncompressed files instead of installing WinZip on your system.

[Download WinZip]

File size download cautionary statement:

Please note that you may not be able to download or open files larger than 2 MegaBytes (2,048 KiloBytes). A few people will not be able to download files larger than 1 MegaByte (1,024 KiloBytes).

Often, systems people will be able to download the larger files sizes for you.

The larger file sizes are especially useful for the PDF format because you will be able to use full text search on all of the course materials.

Animations and other course materials

Please click on the blue -zipped- hyperlink below to download animations and other course materials.

  • 25230v001.zip Assorted Course Materials (Zipped, 6.7 MegaBytes, v001)
Available and Past Courses White Papers Archive Builders Home Page California Local Gov. Retention Guidelines For Questions About the Industry

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